Project Management Software

The Best Project Management Software for 2023

Project management tools differ in the tasks they can perform for your business. Choosing the best for your business will depend on what your business with benefit most from. logo icon

Awesome software for campaigns, marketing, IT, and sales CRM.

trello logo

There’s a quick and easy way to help your kids become happier.


A white label project management software for Agencies.

Zoho projects-logo

Works well for basic task management & managing a multi-regional project.

When the time comes for you to choose a project management software, think about your business, and what will be most important to have. The aim is to make our job easier when on a project not difficult. So, look for features that will help your team work better together to reach project goals.

Some project management tools are built for collaboration with teams and customers, some for teams only. Here are some of the things to look at to pick the best project management tool for your business.

Here are the most important features to look at;

  • Task prioritization
  • Task scheduler.
  • Shared calendar
  • Resource management
  • Time tracking
  • Communication and collaboration features
  • Budgeting features

The ability to customize a tool for your business can also come in handy for complicated projects. You want a tool that adapts to your and that your business can easily adapt to.

1. website is an awesome project management tool with tools for design campaigns, marketing, IT, sales, and CRM. You can create a balance for all your teams using the platform to get the best out of them.

monday’s task management and dashboard are easy to follow for new users. As a user, you get access to resource management, time tracking, and project budgeting all in one place.

There is a free option for 2 people, it gives you a stunning task management presentation making it pleasant to work with. As a beginner, you can take advantage of this.

Key Features

  • Excellent dashboard environment
  • Time tracking
  • Budgeting features
  • Integrations with tools you use daily pricing


monday’s pricing is based on the number of users you have in your team. It can start from $8 per month.

2. Trello

Trello website

Trello is an excellent platform for teams. It doesn’t matter how big a team you have, or how small. You can start with a free plan and when your team grows you can upgrade to a paid plan.

Trello uses boards, cards, and lists to organize projects and give you a clear visual representation of what is happening in your projects. It can work for anything really, on personal home projects and even business projects.

It’s a great tool for small businesses on a tight budget as it has an excellent free plan. Trello is trusted by millions of people around the world with the likes of Pinterest, Fender, and peloton making the list of users.

Key Features

  • Unlimited personal boards
  • Unlimited cards and lists
  • 10 MB file attachments (free plan)
  • Up to 10 team boards on a free plan
  • Basic automation
  • And two-factor authentication

Trello pricing


If your team outgrows your free plan, you can upgrade to a paid plan and get more advanced features.

  • Standard $5 per user per month
  • Business Class: $10 per user per month
  • Enterprise: 17.50 per user per month

3. Zoho Projects

Zoho projects website

Zoho has been in the SaaS market for a long time with tools in sales CRM, marketing and projects. Their software is user-friendly, and first-time users find it easy to get around the platform. Plus, Zoho projects can work well for basic task management and managing a multi-regional project.

It is a tool that can have multiple departments collaborating on a project to reach project goals. Zoho offers a free forever plan which makes it a great choice for small businesses.

Key Features

  • Team collaboration (Chats, forums, and feeds)
  • Hosted file storage
  • Task dependencies
  • Recurring tasks
  • Visual workflow builder
  • Time tracking
  • Task assignments and prioritization
  • Reporting and analytics
  • 100+ built-in integrations with business tools (Slack, Dropbox, and more)
Zoho projects pricing


Zoho projects offer free and paid plans

  • The free plan is offered for up to 3 users, two projects, and 10MB of storage
  • Premium is $4/user per month for up to 50 users and unlimited projects
  • Enterprise plan is $9/user/month for unlimited projects and users

4. DashClicks

DashClicks Project Management Software

DashClicks’ Projects is the best project management software crafted for agencies. It offers the most dynamic and convenient way to effortlessly manage your projects, customers, teams, and more. 

The software enables you to upload and manage files for your client’s projects. Additionally, you can also create and manage notebooks for your client’s projects. 

The best part about the software, you can view analytics related to your client’s marketing campaign. You can even view form invite submissions completed by your clients. 

Key Features

  • Auto project creation
  • Unlimited projects
  • Mirrored analytics with sub-accounts 
  • Automate onboarding documents
Smartsheet pricing


The free plan offers you two team member seats. You can also go for the paid plans such as Pro ($97 per month), Plus ($297 per month), or the Premium plan ($597 per month). 

5. Teamwork

Teamwork website

Teamwork is a great tool for managing a remote team. It has a remote work module that just makes it easy for teams to work well remotely.

Whether it’s team collaboration, task management, or project updates, teamwork makes life easy for teams.

Teamwork also offers a freemium plan, for up to 5 users and two projects. Advanced features and integrations are only included in paid plans. You can also get add-ons for the help desk, document management, video chat, and a CRM.

Key Features

  • Internal chat software
  • Centralized workspaces
  • Board views
  • Custom project templates
  • Workload balancing
  • Time tracking
  • Gantt charts
Teamwork pricing


Team work has a free forever plan for a maximum of 5 users, to upgrade to a paid plan you have 3 options, deliver for $10 per user per month, Grow for $18 per user per month and Scale for a custom price. For scale you need to

6. Smartsheet

Smartsheet website

Smartsheet is a project management system built for enterprises and large teams. Even if this is the case, you can use it can suit projects and businesses of all sizes. You can manage even the most complicated projects because of its excellent project management features.

All plans include on-demand customer support, educational materials, and certification programs. The Smartsheet team also offers consulting services to help with your new project management system.

Smartsheet I an excellent choice for large businesses to help streamline their operations process and projects. About 75% of fortune 500 companies use Smartsheet to manage and complete project stages.

Key Features

  • Collaboration
  • Task management
  • Mobile apps
  • App integrations
  • Four project views
Smartsheet pricing


Smartsheet paid plans include

  • Pro: $7.00 per user per month
  • Business: $25per user per month (minimum 3users)

7. Asana

Asana website

Asana allows you to monitor even the smallest details of your project plan, milestones, tasks, and reminders on due dates. It’s a great tool to work with for a project of any size. The free forever plan gives you 15 seats which is a great place to start for a small team.

You can use Asana to track your team’s progress with their assigned tasks. Their interface is beautiful and easy to use. On top of this, you can extend functionality with over 100 integrations with your favorite apps. Some integrations include Adobe, Slack, Gmail, Chrome, and google drive.

With Asana you can share files and leave comments to communicate with your team and keep everyone in the loop.

Key Features

  • Drag-and-drop board views
  • Timeline views
  • Automated workflows
  • Work requests and forms
  • Calendar view
  • Portfolio overviews
  • Workload balance
  • Custom fields
  • Reusable templates
asana pricing


The free plan offers you 15 seats, but if you outgrow the plan you can upgrade to Premium (10.99/user per month), Business (24.99/user per month), or Enterprise plans (Custom pricing only)

8. Wrike

Wrike website

Wrike can be customized to adapt to your project needs. It has over 20, 000 businesses using it to manage their marketing and sales projects including Google, Airbnb, and Dell. Wrike has some great marketing specific project templates for:

  • Campaign management
  • Product launching
  • Marketing operations
  • Content creation
  • Event management

You get multiple project views (board, spreadsheet, Gantt, calendar. Additionally, you can customize your project view.

Key Features

  • Task management
  • Proofing and approvals
  • Marketing specific project templates
  • End to end project visualization
  • Communication tools
  • Real-time progress visibility
  • 400+ integrations with Salesforce Guide Google drive and more.
Wrike pricing


Wrike has a free plan for you to get started

  • Professional: $9.80 per user per month
  • Business: $24.90 per user per month

9. Microsoft Project

Microsoft projects website

Microsoft Project was introduced in 1984 in a very simple project management format. It is a great addition for users who are already in the Microsoft ecosystem to manage their projects. Just like other office apps, it carries the same interface, so you will feel familiar with the product if you use the word, excel, or Access.

You can integrate with leading tools, get great reporting tools and even customize your project workflows. Also, you get access to Microsoft teams which makes for great collaboration with your team. You can even run a video or audio conference for your team.

Key Features

  • Integration with Microsoft office
  • Supports Microsoft teams
  • Excellent reporting features
  • Customization
  • Business tools integrations
  • Team collaboration through conferencing (Video and Audio)
Microsoft projects pricing


Microsoft Project start from $10 per user per month. If you already have a Microsoft Office 365 subscription, you can add support for Microsoft Project.

10. Basecamp

Basecamp website

Basecamp is one of the most feature-rich and simplest project management platforms. It is a great tool for remote working, you can even collaborate with your clients to deliver the best products and walk them through a seamless process.

Basecamp can be customized to suit the user’s needs. Additionally, you can access your dashboards, files, schedule information, and alerts all on one page. Basecamp is great as you can manage different projects conducted in different environments in one place. You also get mobile apps to work as you move, you have your projects at your fingertips.

Third-party integrations are available to improve the usability of Basecamp.

Key Features

  • Automatic check-ins (for remote work)
  • Team collaboration with real-time group chat
  • Task tracking
  • Scheduling and to-do list management
  • Documents storage and arrangements
  • Customizable project environments.
  • Third-party integrations (Required for time tracking)
Basecamp pricing


Basecamp keeps a flat monthly rate of $99/ month, giving you everything you need with unlimited support for projects and users. You can start with a free 30day trial.

What is Project Management Software?

Project management software is a tool that aids in managing projects. It is a useful tool for project managers, team members, and stakeholders to plan, execute, and track a project’s progress.

A project management tool has the ability to make your life as a project manager simpler. When you’re able to track progress and update tasks in real-time, communication is much more efficient. You can complete projects faster and without mistakes, which means profitability for your company.

Types of Project Management Software

The project management software is designed for different fields such as construction, engineering, and IT services. The software, therefore, should be chosen after considering the nature of the business, which is going to use it. Different types of software are available in the market and one can choose from any of these based on their preference and budget.

There are numerous benefits associated with using this software. Some of them are listed below:

Different types of project management software

1. Planning Software

Planning is one of the most important aspects that should be considered by business organizations while developing a project plan.

This type of software will help you to create a basic plan for your projects and this will help you to manage all your projects in a better manner. It also helps to reduce the risk involved in a particular project and this makes it easier for you to deliver your projects on time and within budget.

2. Scheduling Software

This is another useful type of software that can help you manage your projects effectively. Using this type of software, one can easily schedule a meeting with other members, assign tasks and more importantly, one can keep track of the progress made in each task. Once it is done, it becomes easier for you to make changes as per the requirement.

In summary: Project Management Tools

When deciding on the best project management software for your business, one of the keys is to consider how you plan on using the software. Will you be relying mostly on shared resources and collaboration to communicate? In that case, you will want a platform that allows a certain amount of flexibility in how you organize your activity logs and other projects.

Where you should be strict about the organization is where security is concerned. You want to protect your company’s information from as many external factors as possible (including other users).

The features that encourage security are also likely to help streamline your project in general, making it easier to share updates across the board and stay on target with any other specific goals.