When the time comes for you to choose a project management software, think about your business, and what will be most important to have. The aim is to make our job easier when on a project not difficult. So, look for features that will help your team work better together to reach project goals.
Some project management tools are built for collaboration with teams and customers, some for teams only. Here are some of the things to look at to pick the best project management tool for your business.
Here are the most important features to look at;
- Task prioritization
- Task scheduler.
- Shared calendar
- Resource management
- Time tracking
- Communication and collaboration features
- Budgeting features
The ability to customize a tool for your business can also come in handy for complicated projects. You want a tool that adapts to your and that your business can easily adapt to.
Which is the best Project Management software?
Here is the best project management software tools:
- monday.com
- Trello
- Zoho Projects
- DashClicks
- Teamwork
- Smartsheet
- Asana
- Wrike
- Microsoft Project
- Basecamp
1. monday.com
monday.com is the ideal project management platform for building custom workflows across teams. This tool is incredibly customizable, allowing users to choose from a variety of task views, custom fields, and collaboration features.
Working with the automation center on monday.com is incredibly easy — users can choose from pre-defined templates and select relevant information from simple dropdown menus. Additionally, you can take advantage of template actions built for integrations like Slack as well as create custom cards from scratch.
Overall, monday.com helps teams create powerful workflows more quickly by eliminating time-consuming manual processes. Users are not confined to a certain structure; instead, they can craft something that fits their specific needs and customize it down to the finest detail. It’s no wonder why this project management platform won an award for its excellent service — it makes complex jobs easier and provides an elegant solution to workflow problems.
monday.com Key Features
- The software includes features such as resource workload and allocation, which provide information about your team's activities and level of engagement. Resource allocation allows you to manage your project resources well and ensure there is no misuse among your project team.
- One notable feature is the collaborative documentation that allows multiple users to contribute and connect to other files in the software. The dashboards are customizable so that users can create views that show relevant operational data.
- The integrations offered consist of pre-built connections to a variety of apps such as Slack, Google Drive, DocuSign, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and more. It is also possible to link with numerous supplementary applications through Zapier.
monday.con Pricing
monday’s pricing is based on the number of users you have in your team. It can start from $8 per month.
- This feature provides useful customization options for visuals and color coding.
- Customizing a workflow or board is a simple process.
- There is a comprehensive range of supported integrations.
- There is a significant emphasis on collaboration.
- Best for larger teams with enterprise plan options
- This product may not be suitable for small teams due to its robustness.
- The Gantt charts are set to the mid-level plan.
- The pricing rubric is intricate.
The Best Project Management Software
Project management software for building custom workflows on projects
Who is monday.com Best for?
monday.com is an ideal project management platform for businesses of all sizes and industries that need a powerful tool to manage their tasks and workflows. This software is perfect for teams looking to make their job easier by eliminating manual processes, streamlining collaboration, and providing custom views. It’s also great for those who need a customizable tool with options for custom fields, task views, and integrations.
2. Trello
Trello is an excellent platform for teams. It doesn’t matter how big a team you have, or how small. You can start with a free plan and when your team grows you can upgrade to a paid plan.
Trello uses boards, cards, and lists to organize projects and give you a clear visual representation of what is happening in your projects. It can work for anything really, on personal home projects and even business projects.
It’s a great tool for small businesses on a tight budget as it has an excellent free plan. Trello is trusted by millions of people around the world with the likes of Pinterest, Fender, and peloton making the list of users.
Trello Key Features
- Trello utilizes Kanban cards for tracking progress on tasks and projects.
- To simplify tasks, break down cards by including checklists.
- The activity feed displays all recent updates and comments on the project board, including changes to cards.
Trello Pricing
If your team outgrows your free plan, you can upgrade to a paid plan and get more advanced features.
- Standard $5 per user per month
- Business Class: $10 per user per month
- Enterprise: 17.50 per user per month
- Unlimited personal boards
- Unlimited cards and lists
- 10 MB file attachments (free plan)
- Up to 10 team boards on a free plan
- Basic automation
- And two-factor authentication
- No Grant Charts
- No Resource Allocation and management
- Kanban cards may not be ideal for larger and complex projects
Kanban project management software
Best for small teams to track progress on their tasks and projects with simple cards.
Who is Trello Best for?
Trello is best suited for teams or individuals who need a simple yet effective project management tool. It can be used in any industry and for any project size, from small home projects to larger business initiatives. The Kanban board setup makes it easy to visualize progress and tasks while streamlining collaboration within the team. Trello's free plan offers powerful features that work well for smaller projects and teams, making it a great choice for those on a tight budget.
3. Zoho Projects
Zoho Projects is a comprehensive, low-cost project management app that provides users with a wide variety of features and tools. As part of the Zoho suite of products, it has many handy integrations that help streamline teamwork. Through Kanban boards and task views, users can easily create projects, assign dependencies between tasks, and assess progress in real-time.
Users have access to issue tracking and workflow management which makes complicated projects easier to handle. The built-in time-tracking capabilities provide an effective way for managers to keep track of where their teams’ hours are going. Gantt charts make it simple to visualize resources and goals within a timeline. And finally, powerful integration with other services like Google Drive and Microsoft Office ensures that everyone is on the same page throughout the entire project journey.
Zoho Projects gives users all the capabilities they need for managing projects while keeping costs low. For larger collaborations or businesses looking for robust solutions without breaking the bank, this tool should be at the top of their list.
Key Features
- Team collaboration (Chats, forums, and feeds)
- Hosted file storage
- Task dependencies
- Recurring tasks
- Visual workflow builder
- Time tracking
- Task assignments and prioritization
- Reporting and analytics
- 100+ built-in integrations with business tools (Slack, Dropbox, and more)
Pricing
Zoho projects offer free and paid plans
- The free plan is offered for up to 3 users, two projects, and 10MB of storage
- Premium is $4/user per month for up to 50 users and unlimited projects
- Enterprise plan is $9/user/month for unlimited projects and users
- Excellent value for the price
- Easy to set up and use
- Multiple communicate tools in the app
- Great configuration options
- Excellent time-tracking tools
- No premade templates
- A unique perspective on resource management
Uses Kanban, and Task Views
Comes with easy Zoho tools integrations making it easy to streamline your work.
Who is Zoho Projects Best for?
Zoho Projects is the perfect choice for teams and businesses of all sizes looking for an efficient and cost-effective project management solution. It provides comprehensive features that enable users to create, manage, and track projects with ease. The app's intuitive interface and powerful integrations make it easy to collaborate on tasks and view progress in real-time. From small home projects to large business initiatives, Zoho Projects offers users everything they need to successfully manage their projects—without breaking the bank.
4. DashClicks
DashClicks’ Projects is the best project management software crafted for agencies. It offers the most dynamic and convenient way to effortlessly manage your projects, customers, teams, and more.
The software enables you to upload and manage files for your client’s projects. Additionally, you can also create and manage notebooks for your client’s projects.
The best part about the software, you can view analytics related to your client’s marketing campaign. You can even view form invite submissions completed by your clients.
Key Features
- Auto project creation
- Unlimited projects
- Mirrored analytics with sub-accounts
- Automate onboarding documents
Pricing
The free plan offers you two team member seats. You can also go for the paid plans such as Pro ($97 per month), Plus ($297 per month), or the Premium plan ($597 per month).
5. Teamwork
Teamwork is a great tool for managing a remote team. It has a remote work module that just makes it easy for teams to work well remotely.
Whether it's team collaboration, task management, or project updates, teamwork makes life easy for teams.
Teamwork also offers a freemium plan, for up to 5 users and two projects. Advanced features and integrations are only included in paid plans. You can also get add-ons for the help desk, document management, video chat, and a CRM.
Key Features
- Internal chat software
- Centralized workspaces
- Board views
- Custom project templates
- Workload balancing
- Time tracking
- Gantt charts
Pricing
Team work has a free forever plan for a maximum of 5 users, to upgrade to a paid plan you have 3 options, deliver for $10 per user per month, Grow for $18 per user per month and Scale for a custom price. For scale you need to
6. Smartsheet
Smartsheet is a project management system built for enterprises and large teams. Even if this is the case, you can use it can suit projects and businesses of all sizes. You can manage even the most complicated projects because of its excellent project management features.
All plans include on-demand customer support, educational materials, and certification programs. The Smartsheet team also offers consulting services to help with your new project management system.
Smartsheet I an excellent choice for large businesses to help streamline their operations process and projects. About 75% of fortune 500 companies use Smartsheet to manage and complete project stages.
Key Features
- Collaboration
- Task management
- Mobile apps
- App integrations
- Four project views
Pricing
Smartsheet paid plans include
- Pro: $7.00 per user per month
- Business: $25per user per month (minimum 3users)
7. Asana
Asana allows you to monitor even the smallest details of your project plan, milestones, tasks, and reminders on due dates. It’s a great tool to work with for a project of any size. The free forever plan gives you 15 seats which is a great place to start for a small team.
You can use Asana to track your team’s progress with their assigned tasks. Their interface is beautiful and easy to use. On top of this, you can extend functionality with over 100 integrations with your favorite apps. Some integrations include Adobe, Slack, Gmail, Chrome, and google drive.
With Asana you can share files and leave comments to communicate with your team and keep everyone in the loop.
Key Features
- Drag-and-drop board views
- Timeline views
- Automated workflows
- Work requests and forms
- Calendar view
- Portfolio overviews
- Workload balance
- Custom fields
- Reusable templates
Pricing
The free plan offers you 15 seats, but if you outgrow the plan you can upgrade to Premium (10.99/user per month), Business (24.99/user per month), or Enterprise plans (Custom pricing only)
8. Wrike
Wrike can be customized to adapt to your project needs. It has over 20, 000 businesses using it to manage their marketing and sales projects including Google, Airbnb, and Dell. Wrike has some great marketing specific project templates for:
- Campaign management
- Product launching
- Marketing operations
- Content creation
- Event management
You get multiple project views (board, spreadsheet, Gantt, calendar. Additionally, you can customize your project view.
Key Features
- Task management
- Proofing and approvals
- Marketing specific project templates
- End to end project visualization
- Communication tools
- Real-time progress visibility
- 400+ integrations with Salesforce Guide Google drive and more.
Pricing
Wrike has a free plan for you to get started
- Professional: $9.80 per user per month
- Business: $24.90 per user per month
9. Microsoft Project
Microsoft Project was introduced in 1984 in a very simple project management format. It is a great addition for users who are already in the Microsoft ecosystem to manage their projects. Just like other office apps, it carries the same interface, so you will feel familiar with the product if you use the word, excel, or Access.
You can integrate with leading tools, get great reporting tools and even customize your project workflows. Also, you get access to Microsoft teams which makes for great collaboration with your team. You can even run a video or audio conference for your team.
Key Features
- Integration with Microsoft office
- Supports Microsoft teams
- Excellent reporting features
- Customization
- Business tools integrations
- Team collaboration through conferencing (Video and Audio)
Pricing
Microsoft Project start from $10 per user per month. If you already have a Microsoft Office 365 subscription, you can add support for Microsoft Project.
10. Basecamp
Basecamp is one of the most feature-rich and simplest project management platforms. It is a great tool for remote working, you can even collaborate with your clients to deliver the best products and walk them through a seamless process.
Basecamp can be customized to suit the user’s needs. Additionally, you can access your dashboards, files, schedule information, and alerts all on one page. Basecamp is great as you can manage different projects conducted in different environments in one place. You also get mobile apps to work as you move, you have your projects at your fingertips.
Third-party integrations are available to improve the usability of Basecamp.
Key Features
- Automatic check-ins (for remote work)
- Team collaboration with real-time group chat
- Task tracking
- Scheduling and to-do list management
- Documents storage and arrangements
- Customizable project environments.
- Third-party integrations (Required for time tracking)
Pricing
Basecamp keeps a flat monthly rate of $99/ month, giving you everything you need with unlimited support for projects and users. You can start with a free 30day trial.
What is Project Management Software?
Project management software is a tool that aids in managing projects. It is a useful tool for project managers, team members, and stakeholders to plan, execute, and track a project’s progress.
A project management tool has the ability to make your life as a project manager simpler. When you’re able to track progress and update tasks in real-time, communication is much more efficient. You can complete projects faster and without mistakes, which means profitability for your company.
Types of Project Management Software
The project management software is designed for different fields such as construction, engineering, and IT services. The software, therefore, should be chosen after considering the nature of the business, which is going to use it. Different types of software are available in the market and one can choose from any of these based on their preference and budget.
There are numerous benefits associated with using this software. Some of them are listed below:
Different types of project management software
1. Planning Software
Planning is one of the most important aspects that should be considered by business organizations while developing a project plan.
This type of software will help you to create a basic plan for your projects and this will help you to manage all your projects in a better manner. It also helps to reduce the risk involved in a particular project and this makes it easier for you to deliver your projects on time and within budget.
2. Scheduling Software
This is another useful type of software that can help you manage your projects effectively. Using this type of software, one can easily schedule a meeting with other members, assign tasks and more importantly, one can keep track of the progress made in each task. Once it is done, it becomes easier for you to make changes as per the requirement.
In summary: Project Management Tools
When deciding on the best project management software for your business, one of the keys is to consider how you plan on using the software. Will you be relying mostly on shared resources and collaboration to communicate? In that case, you will want a platform that allows a certain amount of flexibility in how you organize your activity logs and other projects.
Where you should be strict about the organization is where security is concerned. You want to protect your company’s information from as many external factors as possible (including other users).
The features that encourage security are also likely to help streamline your project in general, making it easier to share updates across the board and stay on target with any other specific goals.
